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Operations and systems

Operations that run without you.

We map how your company really runs, fix what slows it down, and automate the work your team repeats every week. Then we hand it over, so it keeps running without us.

Assessment from €2,950, automation from €3,500. Fixed price per phase, and you can stop after any phase.

Book a call about your operations What you get

Free · 20 minutes · no obligation. You leave with a clear first step.

Not sure who you need? Take the one-minute quiz

Signs you need it If one of these sounds familiar, a 20-minute call is worth it.
It all runs through one or two peopleWhen they are away, work stops, and when they leave, the knowledge leaves with them.
The knowledge lives in heads and inboxesNew people take months to find their feet, and the same questions come up every week.
The same manual steps, every weekCopying data between tools, chasing approvals, rebuilding the same report.
Documents get lost between toolsNobody is sure which version is current, or who approved it.
What you get Scope, deliverables and price in writing before any work starts. Prices exclude VAT.
Assessment

Operations assessment and process mapping

from €2,950per phase, fixed · stop after any phase

For founders and leadership teams who want to see how the work really flows before fixing it.

  • Diagnose: a documented picture of how the company runs today
  • Map: every key process, with owners and hand-offs
  • The bottlenecks and risks, ranked
  • A clear plan for what to fix first
Book a call about an assessment
Automation

Workflow automation and document control

from €3,500per build · handed over to your team

For teams that repeat the same manual steps, or lose documents and decisions across tools.

  • Build: automations for repeated work, for example in Microsoft 365 and Power Automate
  • Document control and approvals your team actually uses
  • A first working automation early in the project
  • Hand over: training and documentation, so it runs without us
Book a call about automation
How it works Four steps, and you know the price at the second one.
01Book a free call

Twenty minutes to understand where you are and what you need.

02Scope and price in writing

A short proposal with the scope, the dates and a fixed price.

03We do the work with you

On site or remote, alongside your team, so nothing stops.

04Report and next steps

A clear report, a read-out, and the next steps in priority order.

Who leads it The founders do the work themselves.
Chani Galgut, co-founder of Niavicta

Chani Galgut leads operations work. She builds the systems she audits: automations in Microsoft 365 and Power Automate, document control, knowledge bases, and the management system Niavicta itself runs on. Quality auditing taught her to see how work really flows. Building taught her how to make it flow better.

Questions The ones people ask on the first call.
Do we need to be a regulated company?

No. This work is for any growing company. Regulated companies also get their quality requirements built in.

Which tools do you work with?

Mostly Microsoft 365, SharePoint and Power Automate, and we build on the tools you already have wherever we can.

Do we have to take every phase?

No. Each phase ends with a finished deliverable, and you decide at every step whether to continue.

Do we have to stop working while you do this?

No. We work alongside your team a couple of days a week, and the business keeps running.

Also from Niavicta: Services and pricesSupplier auditsInvestors and incubatorsTrainingISO 13485 internal audits

Twenty minutes tells you where you stand.

Book a free call. You leave with a clear first step, whether or not you work with us.

Book a call about your operations All services and prices